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Why Use Software to Catalogue Your Antiques?
Collectors invest much of our time and resources in collecting valuable antiques and other collectibles, but we don’t take the time to adequately catalog them. Yes, it takes time to carefully document what we collect, but for many of us the benefits outweigh the costs.
Like many people my age, I grew up with antiques. As a poor boy on a small farm, I was surrounded by antiques, but I didn’t know them as such. These were our tools, our furniture, our farm implements, our vehicles, and even some of our toys. I was surrounded by antiques, but they were just an everyday part of life.
As an adult, I wish I still had some of these everyday items from my youth. Today they deserve more than I ever imagined. These days I spend a lot of time on various online forums and auctions looking for things from my youth as well as other antiques. As a result, I have created small collections of specialty antiques in various categories.
For many years I relied on my memory and scattered written notes and receipts to keep track of my inventory. As time went on, I started to forget what I had and sometimes I would hold myself back considering buying something I already had. Sometimes I would review an item at a local show and wonder if what I already had at home was in better or worse condition than what I was looking at. Without a description or, better yet, a set of pictures, it would be very difficult for me to know for sure. This lack of information led to some purchases that I probably should have made and moved items that I should have purchased to improve my collection.
Other times I’ve joined a discussion with a collector of similar interests and tried to describe an item only to realize I missed some key aspect of it that would be interesting and worth sharing. Likewise, when visiting friends or family and the topic of my collecting interests came up, I couldn’t help them fully appreciate my collection and the value of their collection.
I’m sure many of my fellow collectors share similar experiences and sentiments. These days, with all the technology available to us, we no longer have to be limited by a lack of key information. There are many computer programs that can help us catalog our collections so that we no longer rely solely on our memory and scattered notes and receipts. They allow us to electronically track basic information on items in our collections, as well as detailed images and even scans of our receipts and other written materials associated with each item.
Although without this software we could keep detailed handwritten manuscripts describing any and all aspects of our collections that were of interest to us, handwritten records are much more difficult to modify than electronic records. We may like to update our listings and descriptions as we learn more about our items. For me, this meant throwing out my previous writing and rewriting my notes to make significant changes to what I had previously written. With software, these changes become trivial.
Also, with software, we can look up information much more easily electronically than we ever could from handwritten records. In many software packages, this information can actually be manipulated, accumulated, organized, and reorganized as we please. Not only can you organize your data however you want, you can collect and aggregate valuable statistics such as total cost, total cost, estimated cost, current cost and more.
With some more flexible packages, we can adjust the data we collect to suit our individual needs and preferences, rather than what someone else thinks we should be tracking. Even better packages allow you to manage multiple collections in a single package or run multiple copies of the software, one for each collection.
Some catalog software can be run directly from USB flash drives or other removable media without having to be installed on the computer it is running on. This gives the advantage of being able to take your collection anywhere to show others on their computer without having to carry the computer with you. When your collection is on a USB Flash Drive or other removable media, you can also protect it without leaving it vulnerable on your computer.
Today’s mobile apps open up a whole new realm when it comes to having information available to review your collection, when considering purchasing a new item or sharing information with others. However, with their limited keyboards, it can be very difficult to manually enter information into mobile apps. On the other hand, mobile devices make it very easy to take pictures of things and include them in mobile application databases. That’s why it’s the best of both worlds when data can be entered using a desktop or laptop computer and then downloaded to the mobile app, where images can easily be added and the results uploaded back to the desktop app.
The software I use runs on a USB flash drive and allows me to manage one or more collections. With this software, I can easily import information about my antiques and other collectibles onto a USB flash drive that runs on my desktop computer. I can then take the USB flash drive with me to share with others on their computers and lock it away for safekeeping when I’m done.
I can also download my collection to the companion mobile app on my Android phone to take anywhere. This makes it easy to display images anytime, anywhere when visiting with others or considering buying a new item to add to my collection. The Android app also makes it easy to take pictures of items in my collection. I can then upload those images back to the desktop app. This two-way communication allows me to enjoy the best features of both the desktop app and the mobile app when managing and sharing items in my collections.
Although it takes time to input data into a software application, in my opinion, the benefits of collecting software are worth the effort.
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